Vendor Rules and Regulations 2020

Due to the COVID-19 pandemic, the following operational protocols will be implemented in 2020:

  • Priority participation will be offered to accepted agricultural and other essential food vendors.

  • Space limitations. GSM will inform vendors of the amount and location of their space within the market’s site parameters. Vendor spaces will include the vendor vehicle and set up needs while incorporating social distancing and other health and well-being guidelines

  • Accepted vendors may select to develop collaborative relationships to maximize the number of products available to GSM shoppers while limiting the number of vendors physically present at the market.

 

Season Dates, Market Hours, Location, Arrival, Departure

 

  • GSM's opening date is Sunday, June 21, 2020. This date was approved by the City of Chicago on June 15, 2020.

  • The market will operate every Sunday through Sunday, October 25, 2020, barring unforeseen emergencies or withdrawal of City of Chicago approval.

  • Hours of operation are 9:00 a.m. – 2:00 p.m.

  • GSM will be operating at a new location in 2020. Current plans are to host the market at 1233-41 W. Pratt Ave. Vendors will be informed in advance of any change of venue.

  • Vendors may arrive at GSM to setup beginning at 8:00 a.m. All vendors must be ready for customer order pick up by 9 a.m.

  • All vendor vehicles will be incorporated into the GSM set up plan for 2020. Customer pick up hours begin promptly at 9 a.m. Vulnerable shopper populations will be scheduled for 1 – 2 p.m.

  • Vendors may leave when the market has closed (2:00 p.m.) GSM management will coordinate vendor departures for safe and swift closure of the market site.

  • In case of weather-related or other emergencies, GSM will close early. If a vendor has an emergency, please let GSM management know. GSM’s team will arrange a quick and secure departure.

Attendance

 

  • Individual Vendors: Vendors who are scheduled to appear at GSM will be charged a per-market vendor fee to offset the cost of Personal Protective Equipment provided by GSM.

  • Collaborative Vendors: Vendors who opt to develop collaborative partnerships to maximize product availability for GSM shoppers and minimize undue transportation costs and other hardships are encouraged to do so. We ask that the collaborative partners identify a Lead Vendor who will coordinate the collaborative, be the point of communication for GSM staff, manage the per-market vendor fee payment.

Vendor Fees

 

  • GSM is using its sliding scale fee structure but lowering fees by 50%. Therefore, weekly fees in 2020 will range from $12.50 - $35.00.

  • Please note that GSM will be providing PPE and paper shopping bags to all vendors in 2020 and vendor fees will be offsetting those costs.

 

Vendor Fee Payment

 

  • Vendors will be invoiced monthly via email by GSM Manager through www.managemymarket.com. Payments will be due within 30 days of invoice. GSM accepts American Express, Discover, MasterCard, Visa, PayPal. Payment by check can be arranged but is discouraged. Contact gsmmanager@rpba.org with any questions.

 

Late Arrival

 

Vendors who arrive after 8:45 a.m. will not be allowed into the market site due to the complex logistics of site set up. There are no alternative plans for vendors who arrive late. Please arrive on time.

Placement Within GSM Site

 

The GSM Director determines the location of the market itself. GSM’s Manager determines the placement of the vendors’ stalls within the market.

Vendors will be provided with space sizes that will accommodate at least a 6’ distance between them and the next vendor. Placements are not permanent and may be changed at the discretion of market management for any market session.

Vendors with CSA programs are encouraged to provide home delivery for their customers. If this is not possible, and the CSA program requires customer pick up at GSM, we will try to place you along the sidewalk at the front of the market site alleviating the need for CSA customers to enter the market site. Set up for these vendors will require the use of tables both at the fence line as well as facing in to the market site for appropriate social distancing.

 

Set Up Protocol

 

Vendors will be assigned to a site that provides at least a six-foot distance between them and the neighboring vendor(s).

 

Vendors are required to use impermeable barriers (i.e., tables, vehicles, tents, weights, etc.) between themselves and customers to maintain at least a six-foot distance between them, other vendors and customers.

 

GSM will:

  • clearly mark any area where guests queue with appropriate physical distancing guidance and will post signage to facilitate social distancing.

  • state the total number of shoppers allowed into the market footprint at one

time and continually track the number of shoppers entering, picking up orders and exiting to avoid overcrowding and keep the customers moving through the market

  • provide practical visual guidance so customers may easily follow directional passageways for foot traffic

 

 

Operational Protocol

 

Protective gear must be worn by staff, vendors, volunteers and customers.

  • Face coverings must be worn over nose and mouth, unless a person has a

medical condition or disability that prevents safely wearing a face covering or is a child under the age of two.

 

  • Personal Protective Equipment will be required to be worn in the market site by staff, vendors, volunteers and customers. GSM will provide disposable masks and gloves to those who don’t have this gear.

 

 

 

Sanitation Protocol

 

  • GSM will provide staff and volunteer training on cleaning procedures to ensure safe and correct application of disinfectants

  • GSM’s tables, tents, barricades, chairs, and other high-touch surfaces will be thoroughly cleaned and sanitized prior to opening and throughout the day.

  • GSM will ensure hand sanitizer is readily available for both customer, staff and volunteer use.

  • GSM will clean high-touch surfaces used by staff and volunteers at least every 30 minutes.

  • Vendors are responsible to clean high-touch surfaces at their market stall prior to opening and throughout the day.

  • Only vendors may handle produce or other products and then only to place it/them in brown paper bags provided by GSM.

  • Vendors and staff are required to wear gloves following standard food handling guidelines

 

 

CDPH & CDC Testing & Tracing Protocols for Staff, Vendors, Volunteers, Shoppers

 

GSM requires its staff and volunteers to self-screen* to ensure that no symptoms of COVID-19 are present. Any staff member or volunteer reporting any COVID-19 related symptoms will be prohibited from working at the market and will be required to self-quarantine according to CDC guidelines.

 

In addition, GSM will be using an infrared thermometer to take the temperature of every staff member, vendor, vendor rep, volunteer and shopper. Any individual registering a temperature of 100 degrees Fahrenheit or higher will be denied entry into the market site.

 

Staff, vendors and volunteers will follow Chicago Department of Public Health (CDPH) and Centers for Disease Control (CDC) testing and tracing protocols including administering a self-screening questionnaire and having their body temperature taken by non-invasive infra-red thermometers. If temperature is in the normal range, they will be allowed in to work at the market. If temperature is not in the normal range, they will be sent home and CDPH and CDC testing and tracing protocols will proceed.

 

 

*Self-screening sample questionnaire

  1. Have you had a body temperature over 100 degrees Fahrenheit or have you used a fever reducer in the previous 24 hours to treat a body temperature over 100 degrees Fahrenheit?

  2. Do you have a new cough that you cannot attribute to another health condition?

  3. Do you have a new or worsening sore throat that you cannot attribute to another health condition?

  4. Do you have new shortness of breath that you cannot attribute to another health condition?

  5. Have you recently developed a complete loss of smell or taste?

 

Shopping at GSM in 2020

 

GSM will not provide onsite transactions except for SNAP/Link Shoppers until further notice.

 

All shoppers will be required to pre-order through Glenwood Sunday Market’s What’s Good App. Shoppers who use credit and debit cards will pre-order and will pay vendors at the time of their order. Shoppers who use SNAP/Link cards will pre-order using the What’s Good App and will swipe their card and enter their PIN at the GSM Entrance Table.

Vulnerable population may select 1 – 2 pm as their preferred shopping hour.

 

 

Food Access at GSM

 

GSM remains committed to providing multiple ways for individuals who would like to shop at the market to do so. GSM intends to provide dollar for dollar matching grants to SNAP/Link shoppers in 2020 of up to $10.00 per market per shopper while funds last. If you have questions or ideas about these programs, please contact the GSM Director at smoratto@rpba.org.

·NO FOOD INTENDED FOR IMMEDIATE CONSUMPTION ALLOWED

 

  • No ready-to-eat foods

  • No hot foods

  • No unpackaged foods

  • No food preparation onsite

·NO SAMPLING ALLOWED

 

Products Prohibited at GSM at all times:

  • Live birds or animals for human consumption.

  • Fresh, unfrozen meat and poultry.

  • Products that have not been approved by GSM.

  • Unauthorized agricultural products.

  • Hobby ware, art objects, and all types of crafts and clothing.

  • Substandard products.

 

For more information, please refer to Glenwood Sunday Market’s 2020 Rules and Regulations Manual

Glenwood Sunday Market is a Program of Rogers Park Business Alliance, a 501(c)3  Non-Profit Organization.

1448 W. Morse Ave., Chicago, IL 60626 773-508-5885 gsm@rpba.org

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